BenSelect:Admin:PayGroup:Overview
Pay Groups Screen
Use the Pay Groups screen to set up specific pay groups, which identify groupings of employees who share the same payroll frequency, deduction frequency, and pay calendar.
You can now download a pay group calendar template, import that template to create a pay calendar, or export a calendar. Fields in the template are Pay Date, Processing Date, Pay Period Begin, Pay Period End, and Deduct. Only Pay Date and Processing Date are required values. If dates already exist on a calendar but are not included in an import, they will not be deleted. If an entry on the current calendar matches a value in the import on Pay Date, that line will be overwritten with data from the import file. If “Deduct” is not provided, a value of “checked” (meaning, use that date for deductions) is assumed.
Pay Groups – Elements
The following table lists the element name and provides a description.
- Location
- Select the location for the pay group.
- Pay Group
- Enter a name that describes the pay group (e.g., 26/24).
- Payroll Frequency
- Select the total number of paychecks per year.
- Deduction Frequency
- Select how often payroll deductions occur.
- Payment Type
- Select the type of payment allowed for the pay group.
- First deduction
- Select when the first deduction for the employee occurs. Options include:
- The “Following pay period”, which means the first deduction is taken on the 2nd payroll after the benefit is effective.
This is used when the employer group wants the deduction to be delayed by one pay period.
- The "Same pay period as effective date", which means the first deduction is taken on the first payroll after the benefit is effective. This is the most commonly used “first deduction” option.
The first deduction selection applies the same for new hires that have first deductions throughout the year and for deductions starting after OE.
- Payroll Company
- Select a department to be defined as the Payroll Company.
- JobClass
- Select the name of the location-specific eligibility class.
- Plan Year
- Select the plan year applicable for the Payroll Calendar. This allows you to filter the dates for the selected plan year, making it easier to review and set dates.
- Payroll Calendar
- Use the list of payroll dates to select when deductions occur for this pay group.
Note: The Pay Date is the date that the employee is paid. The Processing Date is the day the group submits payroll for each pay date or for each check. It is also a cut-off for our system, so any changes made on/after the processing date will generate the next deduction date. Selerix best practice is to send payroll files on the processing date.
- Pay Period Begin
- Enter the date that the pay period for this deduction begins.
- Pay Period End
- Enter the date that the pay period for this deduction ends.
- Delete
- Click this button to delete selected pay row(s).
- Same for all locations
- Select this option if all settings on this screen apply to all locations within the case.
Common Buttons
- Update
- Click to save any selections or updates made to the pay group information.
- Cancel
- Click to cancel all changes.
- New
- Click to add a new pay group.
- Delete
- Click to delete the currently selected pay group.
- Import
- Click to begin the process of importing a new pay group. You can import from an exported pay group from another case, or use the Template button to create a new pay group from scratch, then import that file.
- Export
- Click to export the settings of a currently selected pay group.
- Template
- Click to download a template, which allows you to add settings of a pay group for import into another case.
